![]() They distribute the necessary paperwork to the associated cast and crew throughout the production to ensure everyone is aware of any script changes, schedule updates or call adjustments. Production office coordinators keep the crew and production staff organized by handling various paperwork duties such as insurance coverage allocation, cast and crew lists, work permits, scheduling, call sheets and production reports. Likewise, on a production with limited resources, the production office coordinator takes on several important roles involved with the delegation of tasks and scheduling to ensure timely project completion. Where there are several other team members to assist with scheduling and coordination, this individual may take a step back for certain elements of the production focusing solely on coordination of tasks. The responsibilities of the production office coordinator will vary sometimes with the size and scope of the production. Production Office Coordinator Responsibilities This individual works hard throughout the production to upkeep the schedule so that all tasks remain on track and the production is completed in a timely manner. ![]() If you have a problem with the schedule, need to make changes or have questions about call times, you would contact the production office coordinator. Production office coordinators are the point of contact for the crew when it comes to determining where they are needed and when. This individual may supervise the production assistants, and coordinate various daily essential activities such as the catering, track billing or call times to ensure that all members are prepared to arrive and work on schedule. They assign tasks throughout the production to help the process run smoothly and efficiently. The production coordinator works behind the scenes and reports directly to the production manager on a regular basis. The production office coordinator helps to ensure timely, smooth running of the film production while the project adheres to the budget and schedule that was prepared in advance of the film. This individual also works with the production managers and supervisors to coordinate the hiring of employees for the film and to ensure employment issues are taken into consideration along the way. The production office coordinator is responsible for supporting the production managers and production supervisors in their role to organize the business and finance elements of the film production. ![]() What is a Production Office Coordinator & What’s Their Duty on the Set?
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